Program & Volunteer Coordinator
Program & Volunteer Coordinator, Financial Beginnings Oregon
About Financial Beginnings Oregon
Do you believe financial education just makes sense? And that our state would be better off if every Oregonian had the chance to become financially empowered? We agree with you! That's why Financial Beginnings Oregon provides free, accessible, financial education statewide.
Financial Beginnings Oregon (FBOR) is a 501c3 nonprofit working to empower Oregonians to take control of their financial futures by providing free, unbiased financial education programs. We partner with schools, community-based organizations and government agencies across the state to bring our financial literacy classes to the communities they serve. Financial Beginnings Oregon is a volunteer-powered organization. Our team recruits and trains a pool of talented volunteers, often from the financial sector, that bring our programs to life throughout the state.
As an organization, we are committed to an Oregon that is diverse, equitable, and inclusive. We focus on reaching historically underserved communities with our financial education programs, with a particular focus on reaching low-income communities.
General Position Summary
The Program & Volunteer Coordinator (PVC) is responsible for ensuring that our programs are implemented efficiently and reliably across the state. The PVC will work directly with external and internal stakeholders to schedule our programs with community partners, recruit presenters from our trained pool of volunteers, and ensure all logistical and material needs are met for the successful implementation of our programs.
Additionally, the PVC will dedicate approximately 20% of their time to supporting our mission through general administrative work for the organization, donor stewardship and other essential areas.
Works Closely With
Education and Training Manager, Executive Director, FBUSA & Affiliates, External Partners (schools, community-based organizations & volunteers).
Essential Job Responsibilities
Strategy and Vision
- Take the lead on refining systems, processes and tools that promote more efficient workflows and more user-friendly interfacing with external stakeholders.
- Contribute to annual, quarterly and monthly goal setting and strategy.
Community Partner Stewardship and Growth
- Communicate directly and collaboratively with community partners to determine and follow through on their class scheduling needs.
- Serve community partners' main point of contact for all logistical needs.
- Support development and rollout of mass email campaigns and targeted outreach efforts.
- Schedule all classes in FBOR's Content Management System (CMS) promptly, with an eye for detail on logistics and special requests from partners.
- Ensure timely delivery of program materials to community partners.
- Support Program Manager on launching and sustaining yearly outreach activities.
Volunteer Preparation, Placement and Stewardship
- Ensure that all scheduled classes have a volunteer signed up to lead them.
- Send weekly newsletters to volunteers highlighting upcoming volunteer opportunities.
- Support the strategic placement of volunteers for select community partners.
- Support regular volunteer orientations and training in collaboration with the Education and Training Manager.
- Lead yearly volunteer recommitment process.
- Oversee volunteer contact management across FBOR's platforms - including yearly data integrity audits.
Influence and Representation
- Strive to meet community partner organizations where they are - be flexible, accommodating and prompt.
- Represent FBOR professionally in all external communications and interactions.
- Understand and communicate our mission, values and programs passionately and effectively.
- Support the planning and execution of FBOR events, conferences and forums.
Operations and Administration
- Manage organizational email and website inquiries
- Develop, maintain and update databases and workspaces in internal CRM and CMS.
- Lead monthly program guide audits and ordering of additional stock.
- Order office supplies as needed.
- Help to ensure program files are maintained and updated.
- Update website content.
- Draft acknowledgement and appreciation letters to supporters of our work.
- Support FBOR Board engagement and briefings.
Monitoring, Evaluation and Learning
- Support program team in carrying out surveys, questionnaires and focus groups.
- Assist in reporting and presentation development.
Additional Responsibilities as Necessary and Determined by the Program Manager and Executive Director
The Program & Volunteer Coordinator will be a team player that is organized, has an eye for detail and has excellent communication skills. The most critical element that the PVC will bring to the team is reliability - they will follow-up and follow-through on all streams, internal and external, required to bring our classes to our community partners.
- Demonstrated attention to detail, ability to follow direction and meet deadlines
- Action-oriented, able to work independently and cooperatively with team members
- Able to balance competing priorities and be accountable to goals
- Effective communicator, both verbally and in writing, with strong diplomacy skills
- Flexibility is critical, with demonstrated willingness to adapt to the needs of the team and moment.
- Enthusiastic, personable and responsive with an ability to build relationships and trust quickly with people from diverse backgrounds
- Bilingual (Spanish/English) preferred but not required.
The Program and Volunteer Coordinator must occasionally lift up 30 lbs. and will be required to stoop, kneel, bend at the waist and reach. The position also involves sitting at a computer for extended periods of time. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.
Salary and Benefits
- $40,000-46,000 per year, DOE
- Annual bonus potential
- Flexible work environment
- 20 days of paid time off (PTO) per year
- 11 paid holidays and 3 floating holidays
- Health and dental insurance
- Access to Employer-sponsored 401(k) with 6% employer match after one year
- Short-and long-term disability insurance after one year
- Cell phone reimbursement
Financial Beginnings Oregon is an Equal Opportunity Employer. We believe that financial education is one important way to combat oppression in our society. We will not discriminate on the basis of race, ethnicity, color, religion, gender expression/identity, age, national origin, physical or mental disability, marital status, genetic information, socio-economic status, sexual orientation, immigration status, political affiliation, or military status, in any of our activities or operations. These activities include, but are not limited to, recruiting, hiring, promoting, compensating, and firing of staff; selection of volunteers, partners, and vendors; and provision of services. We are committed to providing an inclusive and welcoming environment for all.
We will provide reasonable accommodations to applicants and employees who need them for medical, religious, and/or personal reasons.
Equity and Inclusion
Financial Beginnings Oregon holds the principles of diversity, equity, and inclusion central to our work, both internally and externally. As we continue to expand and enhance our work in Oregon's underrepresented communities, we see it as an essential part of our growth to ensure that voices from those communities are both represented and heard at our organization. As such, we strongly encourage candidates from underrepresented communities to apply.